Pinelake Church

Provides administrative support to the Preschool Ministry Team as needed to fulfill the overall goals and objectives of the ministry and Pinelake Church. Provides relational contact support in multiple areas of the ministry to families and leaders.

GENERAL RESPONSIBILITIES

  • Works in coordination with the overall goals and objectives of the Preschool Ministry.
  • Assists the ministerial staff to work toward excellence in all areas of the ministry.
  • Provides administrative assistance for all activities that support the ministry's strategies. Communicates these activities to other staff members, the church congregation, and ministry teams (as instructed by the Preschool Minister).
  • Assists other staff members, when needed, to support teamwork and contribute to the successful completion of their objectives and strategies.
  • Basic personal responsibilities:
    • Maintain a vital and growing personal walk with the Lord through committed Bible study, prayer, and meditation.
    • Maintain proper priorities in your home including your spouse and children (if married and/or with children).
    • Faithfully support the ministries of Pinelake by maintaining wise stewardship measures over the resources entrusted to you.
    • Perform duties and responsibilities in a manner to glorify Christ and further the mission and ministry purposes of Pinelake Church (Colossians 3:23-24).

SPECIFIC LIST OF DUTIES AND RESPONSIBILITIES

  • Maintain and track data in Rock and then disseminate weekly reports. This includes the process for guest follow-up through the retention strategy. (The administrative assistant will use Rock to maintain the database and monitor all of the contacts and follow-up.)
  • Provide support through calls and contacts and enjoys connecting with families and leaders.
  • Coordinates and plans events, appreciations and meets with oversight but in concert with other volunteers.
  • Self-learner and able to keep up with software changes, process changes, and able to do excel, word and learn Nexonia, Martus, and Rock.
  • Responsible for developing and distributing the weekly Little Lakers serving schedule and updating it with new servant leader information.
  • Assist in tracking preschool goals, objectives, and budget
  • Able to price, order and make purchases in a timely manner with a follow-up system to track delivery and placement. Excellent record-keeping skills to maintain expenses, mileage reports etc.
  • Manage electronic calendar and set meetings, coordinate responses, and constantly monitor pre-planning around events and meetings and update Preschool Minister.
  • Maintain and update reports, teacher lists, rotation schedules and new member lists, servant leader cards, and parent monthly newsletter.
  • Assist Preschool ministers in recruiting steps and processes through email, phone calls, and communication with other ministries within the church.
  • Ensure that all preschool workers (paid and volunteer) have filled out necessary documents and understand and adhere to the Our House Promise (OHP) and monitor and report OHP status on leaders.
  • Coordinate curriculum preparation literature and supplies as well as up-to-date schedules and notes for Sunday morning leaders.
  • Coordinate preparations for Sunday Morning snacks and coffee for servant leaders.
  • Coordinate and set up for all Preschool events including refreshments, supplies etc.
  • Work in sync with the Childcare Director to keep an accurate inventory of Workroom supplies and in good order.
  • Get quotes, make reservations, and book dates for Preschool event equipment, food, photographers, etc.
  • Create templates for programs, agendas, invitations, and schedules for Preschool events and meetings.
  • Utilize Rock with expertise and ongoing self-training to keep Preschool groups with accurate enrollment and promotion and monitor groups for correct info and track and run reports for events and planning classes.
  • Efficiently develop, copy, organize and disseminate monthly teacher correspondence and training material.
  • Perform other duties as assigned and able to time manage weekly and monthly.